Korduma kippuvad küsimused

Light entrepreneurship is an important new opportunity in the labor market instead of creating a traditional job or business. Light entrepreneurship as a way of working is suitable for those who are not looking for a permanent job with one employer.

A light entrepreneur prefers to be the master of his or her time and sell his or her knowledge as a service and do occasional work as agreed on with the customer.

A light entrepreneur working through Arveteenus.ee can set the price for his work himself. He can also decide when and where to work. In this respect, it is like running a business.

For the light entrepreneur to be able to focus only on his or her main activity, we at Arveteenus.ee take care of all the paperwork and bureaucracy. This way you can devote all your energy to the work that it close to your heart and to marketing your service. 

Arveteenus.ee cannot be used to pay for work performed on the basis of an employment contract, which the employee performs for the employer within the framework of the employment contract. 

There is no employment relationship pursuant to the Employment Contracts Act between the light entrepreneur and Arveteenus.ee Arveteenus.ee offers a web platform service for settlements between light entrepreneurs and their customers. This means that a light entrepreneur can issue an invoice through our service and we will send it out. After that, we will take care of all the taxes and payments, as well as all the bureaucracy, after which the earned salary is paid directly to your bank account. 

Arveteenus.ee allows employees to easily enter the labor market without having to worry about legal obligations or bureaucracy.

For example, you can settle through Arveteenus.ee if:

• You have an agreement with a company where you occasionally mow their lawn or wash their windows.
• You perform your music on the summer terrace of a café at their request.
• As a coach, you give group sessions in various sports clubs
• You do odd construction, electrical, chimney sweeping etc. jobs for construction companies as a valuable professional.
• You deliver packages in the evenings as a courier.

The possibilities are endless. Put your mind to it and find you knowledge or skills to make some extra money.

As a company, invoicing through Arveteenus.ee is suitable if, for example:

• You need additional workers for packing in the warehouse, erect scaffolding, complete unexpected warranty work, etc., and you don’t have the time or long-term need to hire someone
• You need to use the help of a top specialist to perform a specific task, and hiring them is too much for the company
• During the berry season, pickers or salespeople for the market stalls must be found to help out, with whom it is safest to agree on the details of the work on the Arveteenus.ee platform and pay them with a single bank transfer based on their invoice.

Paying for work through Arveteenus.ee does not increase the workload of the personnel specialist. There is also no risk that the company's management should deal with the tax authorities concerning unpaid taxes.

Using Arveteenus.ee is simple.

Upon registration, you must identify yourself digitally using an ID card, SMART ID or Mobile ID.

If digital identification is not possible, you can agree with our administrator on identification at the Arveteenus.ee office in Tallinn, Narva mnt. 63/1 Mon to Fri between 10.00-16.00.

To do this, you must arrange a suitable time with the administrator either by email or phone info@arveteenus.ee or + 372 607 0806.

 To use the service, you must have an e-mail address and choose at least a 6-digit password to log in. The password must contain at least one uppercase letter.

To get your salary payments, it is necessary to submit your bank account number to which your salary will be transferred at the latest by the time of payment.

Agree on the content and deadline of the work with your customer or employer. We recommend that you sign a light entrepreneur service agreement for the work, which you can find at the control panel when you log in. A written agreement prevents possible disagreements.

However, if no separate contract is drawn up for the work, it is important to agree on the essential terms of the contract (content or result of the work, start date and deadline for the work, cost of the work, payment terms).

Light entrepreneurs pay a 5% proceeds handling fee upon receipt of the invoice payment and a 2.3% payout fee upon salary payments. The service fee is calculated only when the invoice payment is actually received. 20% VAT is added to the service fee.

We do not charge a separate service fee for issuing the invoice or add other payments to your earned salary.

 Use our calculator to find out how much you will receive after all required taxes and fees are withheld.

All private individuals can start working as Arveteenus.ee light entrepreneurs. To use the service, an individual must agree with the terms and conditions of the Arveteenus.ee user agreement. 

In order to agree on any specific work, the Contract for Services for a user under the age of 18 must be approved by the minor's legal representative. 

In the absence of the possibility of electronic registration, you can exceptionally register as a User at the Arveteenus.ee office in Tallinn, Narva mnt. 63/1.

To do this, please make sure to arrange a time with the administrator in advance:

Phone +372 607 0806

By e-mail: info@arveteenus.ee

It is possible to come to the office with advance notice between E-R 10.00-16.00. 

Seasonal and temporary jobs give young people the opportunity to hone their work experience and entrepreneurship. Arveteenus.ee billing service is suitable for use by minors if the restrictions imposed on the employment of minors are taken into account.

Arveteenus.ee’s platform is designed to pay for work that is performed in the form of an authorization agreement – more specifically a contract for services. It is a form of contract under the law of obligations where the purpose is agreed, but the person performing the work is not subject to the supervision or control of the client/mandator. If the young person does not have previous work experience, the knowledge and skills necessary to perform a specific task are missing, so that the client teaches / trains the young person while doing the work, it is rather a classic employment contract relationship. Our billing service is not suitable for settling salaries according to the employment contract.

Arveteenus’ billing service is suitable for work where the contractor is a professional in his/her field, and who provides the service and performs the contract personally, i.e. is essentially like an entrepreneur (for example, a 16-year-old musician who has to perform with his instrument; or a 15-year-old make-up artist face painting during a kids birthday party).

For the purposes of the law, minors are all persons under the age of 18. The general principles of private law, which are regulated in Estonia in the General Part of the Civil Code Act, apply to all relations under the law of obligations. This law determines, among other things, the age from which a person has unlimited active legal capacity and until what time, for example, the parents, i.e. the young person himself or herself, is limited to active legal capacity. Limited active legal capacity means, among other things, a restriction on the right to enter into a transaction, i.e. to enter into an independent contract. Therefore, the parent or other legal representative must approve the contract for services of a young person under the age of 18.

Read more about the authorization agreements concluded with a minor on the website of the Labor Inspectorate here: https://www.ti.ee/en/work-environment-and-work-relations/recruiting-minor

Invoicing

If you want to invoice your employer for the work you have done, first log in to your control panel.

Click "New invoice" on the left menu and fill out the form that opens.

You can temporarily save a pending invoice and return to it later.

Once the form is completed, you can leave it pending or send it immediately to the Customer.

Customer contact information

• Select the correct customer from the drop-down menu or enter the details manually.
• Choose whether you want to invoice a legal entity or an individual. (For example, if you are invoicing an organization that doesn’t have a registry code, select "natural person").
• Enter the email address and phone number of the customer’s contact person (the invoice will be sent to the contact person's e-mail address).

NOTE! Ask the customer for billing information upon agreeing on the work to be done. By sending the invoice to the correct address immediately, you will avoid unnecessary delays in receiving your payment.

Invoice Details

• Choose a payment term, by default the program offers a 1-day payment term. You can change the payment terms in the drop-down menu when creating your invoice.
• If necessary or requested by the customer, include a reference for the customer in the Comments box. For example, this could be the name of the contact person (so that the accountant knows who ordered the work) or the name of the project to which the work relates to.
• Add the title of the work done as text in the "Article title" box. If you wish, you can describe the work here in more detail.
• You can select the quantity in the "Quantity" field.
• Select the "Unit" you want your invoice to be based on. You can use e.g. pieces, hours or square meters (m2) as the "Unit".
• Enter each product or service (eg "Website design") on a separate line. You can add more rows by clicking the "Add a new row" button.
• Enter the “Unit Price” of the goods or services (per unit).

Invoice preview and confirmation

• After entering the required information, click on "Create invoice". You can still edit or cancel your invoice before sending it.
• If don’t wish to make any further changes, click the yellow "Confirm and Submit" button. Once you have confirmed the invoice, the invoice will be automatically sent to your customer by e-mail. NB! Make sure the invoice recipient's information is correct.
• The invoice will be sent to the e-mail address provided in the "Invoice recipient's email" field of the Company's contact details.

Arveteenus.ee is intended for work in the form of contract for Services and therefore labor taxes are due on the remuneration paid.

Arveteenus.ee calculates, declares and pays all taxes due on your behalf.

Income tax, social tax, unemployment insurance tax and service fee are deducted from the invoiced salary. You can use the amount received in your account at your own discretion and do not need to declare it.

 VAT is charged only on the service fee. Arveteenus.ee’s salary calculator automatically calculates the VAT part of the brokerage service. 

Yes, you can invoice for work done for both Estonian and foreign clients through Arveteenus.ee. Please make sure that the contact details of the invoice recipient are entered correctly.

Your invoice will be automatically emailed to your customer as soon as you confirm and submit it. You can view the status of your invoices in the control panel.

The administration of Arveteenus.ee does not intervene or take responsibility for the delivery of a client's invoice or payment of it. This means we do NOT check and do NOT send out invoice reminders.

The user can send an invoice reminder to the Customer. In the control panel, go to "My invoices", select the unpaid invoice from the list of invoices, click on the yellow "View" button and at the bottom of the page there is a "Resend invoice" button. Use this button to send a reminder invoice. The program informs you whether the e-mail was sent successfully or not.

Yes, it is also possible to send an e-invoice via the Arveteenus.ee service. In order to send an e-invoice, the recipient of the invoice must have the capability to accept e-invoices. For example, most public authorities in Estonia only accept e-invoices. To send an e-invoice, you do not need to do anything differently. Just create and send the invoice via Arveteenus.ee as usual. Our information system checks whether the recipient approves e-invoices and then automatically converts the invoice to e-invoice format. 

If you have agreed that the work will be carried out using the contractor's material and the contractor asks you to buy out the material for a particular reason, you can claim tax-free reimbursement of the cost of the purchase. Documented expenses reduce the amount used to calculate employment taxes. For example: if you have agreed to paint for €100 and you buy paint from a shop for €20, you will invoice for €100, but only €80 will be subject to labour tax.

To recover (deduct) and reimburse the costs, our administrator will assess the material and chronological relevance of the cost document to the work.

You can attach an expense document as an image or pdf file. The expense must be related to the work in substance and time. When invoicing using the deduct option, our administrator will check the cost document before sending the invoice. NOTE: Verification of the expense document will take place within one working day and the invoice will be sent out after this time.

There could be several reasons why your invoice hasn't yet been paid for. The most common reasons are:

• Your customer has not yet paid the invoice
• Your customer has made a payment in their bank, but the transfer has not yet reached LHV Pank and is therefore not reflected in the Arveteenus.ee account
• Your customer made an error in paying the invoice, which is why the transaction has been delayed (eg has not transferred the total amount of the invoice)
• You have not yet provided us with your bank account number (see Control Panel).

If you have any questions, please contact our customer service and we will do our best to help you.

Money will be transferred to your bank account only when the Customer has paid in full 100% of the invoice sent through Arveteenus. A notification will be sent to the User’s email address. After that, the money is transferred to the User's bank account. The payment to your account will be made within maximum 2 days after the funds are credited to the Arveteenus' account. In practice, payments to the user are often made within a few hours of the receipt of the funds.

Important! If the Customer pays the invoice partially or fails to pay even one cent, the payment will not be reflected on the Arveteenus account. The program is automatic and checks incoming payments by invoiced amount. 
If you have information that the Customer has paid a part of the invoiced amount (for example 50%), you should contact the administration of Arveteenus.ee.

Arveteenus.ee calculates and pays all state taxes based on the salary amount indicated on the invoice upon remuneration:

• personal income tax, including the possibility to calculate tax-free income of up to the maximum amount permitted by law 
• social tax
• pension insurance (optional, only at the User's request)
• unemployment insurance tax.

The precondition for the validity of health insurance is the payment of social tax for the person. The monthly rate on which the minimum social tax liability is based is established by the State Budget Act. In 2023, the monthly rate is 654 euros and thus, the minimum amount of social tax is 215,82 euros per month.

This means that if the user operates only through Arveteenus.ee, he or she must issue at least 960 euros worth of invoices in a calendar month in order to get health insurance. In the case of several smaller invoices, the amount may differ slightly. A convenient way to calculate compliance with the minimum social tax liability rate is to use our calculator.

Occurrence of health insurance:
A person working under a contract under the law of obligations must be registered in the employment register. Health insurance appears on the day following the deadline for filing the income and social tax return (TSD) if the TSD has payments declared with codes 17, 18, 19, 123 or 125. In order to get health insurance, the social tax must be declared either on the TSD of one employer or on the TSD-s of several employers, so that the amount of social tax is at least equal to the minimum social tax liability (in 2023 the minimum social tax liability is 215.82 euros per month). Suspended insurance cover will continue the next day after the receipt of the data certifying the fulfillment of the declared minimum social tax obligation by the health insurance fund.

Suspension of health insurance:
The insurance cover of the insured person is suspended after one month if, according to the information received from the Tax and Customs Board, the minimum social tax liability has not been declared for him or her.
Example 1. The contract under the law of obligations is concluded on January 1st. The person is paid on January 31, the TSD is be submitted on February 10 and the health insurance is valid from February 11 until March 10. NB! Health insurance is granted on a monthly basis after the submission of the TSD. 
Example 2. The contract under the law of obligations is concluded on January 1st. The person is paid on February 1, the TSD is be submitted on March 10 and the health insurance is valid from March 11 until April 10. NB! Health insurance is granted on a monthly basis after the submission of the TSD.
Example 3. The contract of the member of the Board has been entered into on January 1. Social tax is paid from the remuneration of the member of the board monthly at least in the amount of the minimum rate. NB! Health insurance is granted on a monthly basis after the submission of the TSD.
Example 4. A person works under an agency agreement at several different employers. From the total amount of all the contracts, social tax is paid for the person at least in the amount of the minimum rate. NB! Health insurance is granted on a monthly basis after the submission of the TSD.

You can check the validity of your health insurance from the state portal eesti.ee or by calling the health insurance agency at (+372) 669 6630.

Income Tax

Income tax at the rate of 20% is withheld from the income subject to taxation on the gross principle: from remuneration paid under the contract of employment or remuneration paid for the provision of other services under the law of obligations; rent, royalties; interest; benefits, grants and scholarships; pensions and other income.

Income tax is not withheld from the types of income taxed on the basis of the net principle: from business income and gains from transfer of property. These income types are taxed on the basis of the income tax return of a resident natural person.

The withholding agents are all resident legal persons, as well as state or local government authorities, and employers who are natural persons or non-residents. The withholding agent is obliged to withhold income tax on income taxable on the so-called gross principle, transfer it to the bank account of the Estonian Tax and Customs Board and submit a tax return form TSD at the latest by the 10th day of the month following the month in which the payment is made.

If a person receives income from a person who is not a withholding agent (e.g. when renting a dwelling from a private individual to a another private individual), the person must declare the income received in the income tax return of a resident natural person and pay income tax on the basis of the income tax return.

Tax-free Minimum

From 2018 to 2022, the overall basic exemption for all persons was up to 6000 euros per year, that is up to 500 euros per month, and the use of the basic exemption depended on the amount of the person’s annual income. 

Beginning from 2023, the basic exemption for a person who has not reached yet the pensionable age is 7848 euros per year – that is 654 euros in a month. For a person who has reached the pensionable age or reaches the pensionable age during 2023, the basic exemption is 8448 euros per year – that is 704 euros in a month.

A significant difference is that the overall basic exemption (7848 euros per year) decreases as the person’s annual income increases, but the basic exemption in the retirement age (8448 euros per year) is a fixed amount that does not depend on the person’s annual income.  

The new procedure for calculating basic exemption applies to payments made as from 1 January 2023. This is the basis for submitting a natural person’s income tax return for 2023.

Calculation of basic exemption:

• annual income up to 14 400 euros gives 7848 euros as annual basic exemption,
• if annual income increases from 14 400 euros to 25 200 euros, basic exemption decreases according to the following formula: 7848 – 7848 ÷ 10 800 × (income amount – 14 400),
• if annual income is above 25 200 euros, basic exemption is 0.

It is possible to check how basic exemption is taken into account during the year in the Tax and Customs Board’s e-services environment under "My income".

Annual income includes:

• income taxable with income tax (incl. foreign income);
• remuneration and other income and dividends received abroad which are not taxed with income tax in Estonia;
• dividends or other payments made from the equity which are taxed at the company level at a standard tax rate 20/80;
• an amount taxed according to the Simplified Taxation of Business Income Act from which the part of the social tax of the business income tax is deducted.

Temporary employment during the period of registration as unemployed, ie occasional jobs, is work that coincides with the period of being registered as as unemployed.

From September 1, 2020, people registered as unemployed will be able to do temporary work in addition to looking for their main job, without their registration as unemployed ending due to employment. This allows jobseekers to be professionally active until they find a new main job. Prior to that, a jobseeker had to stop being registered as unemployed for the time when he or she was invited to give a one-time paid lecture, or wanted to publish an article for a fee, replace a former colleague who was absent from work for a few days, and so on. For many people, unregistering and then re-registering as unemployed after every small job has been too cumbersome and complicated, and many have feared that something will happen to their health insurance or benefits, and have rather given up their jobs in this fear. The amendment to the Labor Market Services and Benefits Act, which entered into force on September 1, makes such small job searches easier and risk-free, provided that the person discusses the duration and scope of his or her work with the unemployment fund in advance. By enabling temporary employment, the conditions for registration as unemployed have not been changed and only a person who is not working can register as unemployed.

As in the case with starting a job, the client must notify the unemployment fund immediately if it turns out that he or she will have the opportunity to do some work. You do not have to wait for a meeting with your advisor to do this, you can also notify them by e-mail or telephone. The unemployment insurance fund must be notified of the expected duration of the employment and the remuneration. If the time and length of the job and the expected remuneration meet the conditions of an occasional job, the person can start working and his or her registration as unemployed will not be terminated. If there are more working days or the pay is higher than allowed, the registration as unemployed during the employment period must be terminated and you must re-register as unemployed at the end of the employment.

The Unemployment Insurance Fund shall verify whether the time of employment and the amount of remuneration complied with the conditions of occasional jobs on the basis of the data of the employment register and the tax receipts of the Tax and Customs Board and if it turns out later that the employment lasted longer than allowed or that the remuneration was higher than allowed, the Unemployment Insurance Fund shall terminate the client's registration as unemployed retroactively from the beginning of employment. In order to prevent this from happening and to avoid any possible problems with repayment of other services and benefit payments, it is very important to inform the unemployment fund in good time about your job opportunities and make sure that it is possible to continue staying on as a registered unemployed.

Conditions of temporary employment (provided for in § 4 42 of the Labor Market Services and Benefits Atc):
• from 01.09.2020;
• contract lasting up to 8 days;
• the number of working days allowed per month is 8, for example, one 8-day contract or eight one-day contracts can be concluded per month, this is not limited by law. A workday can mean eight hours of work a day in some cases and three hours of work in others);
• type of employment (employment contract, contract under the law of obligations, public service);
• the work overlaps with the registration;
• gross remuneration one-off or not more than 233.60 or 40% of the minimum wage for the current year.
• occasional jobs while being registered as unemployed can be taken in up to 12 months in a 24-month period (24 months are counted back from each occasional job, but not further than 1.09.2020; all months with registration + temporary employment are counted).

When being registered as unemployed is usually terminated when you start working, this is not the case with temporary work and the client can simultaneously receive unemployment benefit or unemployment insurance benefit, receive services/continue to participate in services if necessary. Remuneration for temporary employment is not considered as income when paying unemployment benefit. There is also no unemployment insurance period for temporary employment.

Temporary employment is employment on the basis of an employment contract or a contract under the law of obligations or public service. If a person opens a business account for a short period of time or receives remuneration as a member of a management board, it is not temporary employment and the person's registration as unemployed ends. A self-employed person registered as unemployed whose business has been suspended or whose seasonal activity has ended will also cease to be registered if he or she wishes to continue his or her business for a short period (eg eight days).

Periods of temporary employment are not taken into account as employment when determining unemployment benefit. Unemployment insurance is not calculated for temporary employment and the right for unemployment insurance benefit does not arise on the basis of temporary employment. Remuneration received for temporary employment is not taken into account when calculating the amount of unemployment insurance benefit.

If a person works in the same month before registration, it is not temporary work because it does not overlap with registration.

Unemployment registration must be terminated:
• when the person starts work for an indefinite period or for a duration of more than 8 days, with the date of commencement of employment;
• if the person has exceeded the allowed number of days of temporary employment per month during the registered period of unemployment;
• if the remuneration for temporary employment is more than EUR 233.60 per month (both one-off and aggregated);
• if the person has exceeded the allowed number of months of temporary employment;

The client can notify of temporary employment:
• through electronic unemployment fund;
• by phone, e-mail or personally.

The quality of the work is the sole responsibility of the person performing the work, the light entrepreneur himself, because both the work to be performed and the payment for it are agreed directly between the client and the person performing the work. Arveteenus.ee does not take responsibility for the quality of work.

Note! A light entrepreneur may not perform work for which he or she is not trained or does not have a work certificate or corresponding training. The necessary skills must be confirmed by the customer.
 Arveteenus.ee always recommends drawing up a written agreement between the Customer and the Light Entrepreneur. You can draft the agreement by logging in and navigating to the section “Light entrepreneur service contracts” in the black bar of the control panel.